SW-19452 - USA (New York) - Countywide Document Management System - Deadline November 15,2018

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: SW-19452

Government Authority located in New York; USA based organization looking for expert vendor for countywide document management system.

[A] Budget: Looking for proposal

[B] Scope of Service:

(1) Vendor needs to provide countywide document management system must manage the life cycle of a broad range of document types from initial publication or creation all the way through archival and eventual disposal.
- System must provide scanning/document capture include ability to scan all document types on an individual ad-hoc or batch scanning basis, system should leverage scanner and/or application features to automatically handle common document quality control tasks and to minimize manual intervention to preserve the highest quality document, industry standard image format the system should store images in an industry standard non-proprietary format, capable of compressing the images for efficient disk utilization without loss of data due to the compression, flexible scanning system should accommodate document scanning both from the front counter as well as the back-end, with the scanners allowing for adjustable resolution of the scanned image by the operator as needed, scanning should utilize OCR tools and capabilities where possible to streamline the data entry process, ability to index electronic documents; must use an integrated automated learning tool to assist in applying typical abbreviations and common indexing rules and shortcuts.
- Support for industry standard image file formats of TIFF, JPG and PDF.
- Data entry controls to ensure system enters data into all required fields for both batch and on-line data entry.
- Data Conversion/Migration Services for the conversion of county historical and archived documents, indexing and providing conversion services for documents, images, and data from different media, quality control services to analyze image quality, index-to-image availability and associated error management and final acceptance process for the county to understand the quantity and quality of all converted documents, images and data.
(2) A pre-proposal meeting will be held a November 2, 2018.
(3) All question had been submitted in written no later than November 6, 2018.

[C] Eligibility:

Onshore (USA Only)

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office premises.

Expiry Date : Thursday, 15 November, 2018

Pre-proposal Conference Date : Friday, 2 November, 2018

Question Answer Deadline : Tuesday, 6 November, 2018

Category : Software, System and Application, Data Entry, Scanning, Records and Document Related Services

Country : USA

State : New York

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